West Valley College
14000 Fruitvale Avenue, Saratoga, CA 95070 • Phone (408) 867-2200

Writing to Law Makers or Government Officials

Tips For Writing An Effective Letter

  • Keep it short. One typewritten page, two at most. Do not write on the back of a page. If writing longhand, make sure it is legible.
  • State your purpose in the first paragraph. Mention a bill, action or issue by name or by number.
  • Be clear and factual in stating your concerns. Stick to the subject.
  • Make it personal. How does the issue affect you? Your children? Your home? Your workplace? Is there a local issue that is related?
  • Ask for a response. Include your name and street address (even if you send email), because some offices reply only through the post office.

You can find your representatives at Votesmart.com.

 

Forms of Address


Senate

The Honorable [Insert name]
United States Senate
Senate Office Building
Washington, DC 20510

Dear Senator [Insert name],


House of Representatives

The Honorable [Insert name]
United States House of Representatives
House Office Building
Washington, DC 20515

Dear Representative [Insert name],


Governor

The Honorable [Insert name]
Governor of California
1st Floor State Capitol
Sacramento, CA 95814

Dear Governor [Insert name],


State Assembly

The Honorable [Insert name]
California State Senate or Assembly
Capitol Building
Sacramento, CA 95814

Dear Senator or Assemblyman/woman [Insert name],

 

Doing legal research?

Read Legal Research from our Research Guides page.

 

last published: 1/28/13 • validate xhtml css 508