West Valley College
14000 Fruitvale Avenue, Saratoga, CA 95070 • Phone (408) 867-2200

Fees and Tuition

Enrollment Fees

As approved by the state legislature, all registering students will be required to pay $46.00 per unit community college enrollment fees; subject to change

The chart on this page is an example only and does not cover all possible combinations.

NOTE: Fees shown are those in effect at the time of publishing and are subject to change.

BOGW student's pay all fee's except the Enrollment fee of $46.00 per unit.

Basic Fees include:

Health Service Fee

This $19.00 fee supports Student Health Services, which provides care for on-campus injuries, & illness, a self-help medication center, health education, health assessment, advice, information/referral, and personal counseling.

If a student is enrolled at both Mission College and West Valley College, the health fee need only be paid at one of the two. A valid receipt showing proof of payment at Mission will allow West Valley to waive the fee. Students that rely on the power of prayer are exempt from fees and should see Admissions Director.

WEB Registration Fee

There is a one time (each semester) $3.00 charge for the use of the WEB registration system.

Associated Student Services Card (ASSC) Fee

This optional membership fee supports a wide range of student services, activities, and programs. All students enrolled are automatically assessed a membership fee of $4.00. To obtain a complete listing of the benefits available through ASSC membership, please visit the Student Activities Office in the Campus Center.

Campus Center Fee

This fee ($15.00) is required of all students taking classes that meet on the West Valley College campus, including television and off-campus courses.The WVC Campus Center Fee provides support for the Campus Center, which includes the Student Activities Office, Student Government, Student Art Gallery, Viking Bookstore, Food Service, District Police, Information Counter, off-campus housing board, meeting rooms, lounges, arcade, and building rental spaces. This fee also provides support for multi-cultural and educational events and activities, as well as college-wide special events. In addition to these programs and services, the fee also supports the Recycling and Cheerleading programs. Students that live outside of Santa Clara County and only take on line courses can request exemption at the end of each semester.

Examples of Enrollment Fee Calculations for Fall and Spring

N o Of Units * Enrollment Basic Fee Total 
1 $46.00 $41.00 $87.00
3 $138.00 $41.00 $179.00
6 $276.00 $41.00 $317.00
9 $414.00 $41.00 $455.00
12 $552.00 $41.00 $593.00
15 $690.00 $41.00 $731.00

*  Required of all students, EXCEPT students receiving Board of Governor's Fee Waiver (BOGW). BOGW student's pay all fee's except the Enrollment fee of $46.00 per unit.

Admissions & Records Location

Payment Policy

Students registering for Summer 2014 and Fall 2014 classes, have a specific time period to pay for their classes.

  Register Between      Pay by End of Day       Drop for Non-Payment    
  April 14 – May 5                 May 8                       May 9
  May 6 – May 26             May 29   May 30
  May 27 – June 23   June 26   June 27
  June 24 – July 21   July 24   July 25
  July 22 – August 18   August 21   August 22


NOTE:
Unless your payment has been received by the due date, you are not officially enrolled and may be dropped from all classes.

Payments can be made:

  • On the web using Visa or Mastercard

  • By mail: with check, money order or cashiers check. Write your college ID number on the front. Send to:

    West Valley College, Admissions Office
    14000 Fruitvale Avenue
    Saratoga, CA 95070-5698

  • Cashier's Window:
    The Cashier's Window, located in the Admissions and Records Building, accepts payment of bills and fees. Audit forms are processed by the cashiers.

For more information please contact:

Admission & Records (408) 741-2001

Refund Policy

Fee Refunds

  • Processed automatically in the Finance Office.
  • Refunds for students who drop a class(es) or who withdraw from all classes by the deadline, in the current schedule of classes, will be calculated by the WVC computer system.
  • Checks will be mailed to the address on file with the Admissions Office. If you have a new address, please complete the address change form in the Admissions Office or on at the time of withdrawal.
  • The $3.00 WebREG fee is not refundable when the online system is used for registration.
  • Refunds will be issued automatically once a month, both during the registration period and after the semester begins.
  • NO refunds are issued during the months of January & July.
  • All Visa/Mastercard transactions will be refunded as a credit on your account.
  • Payments made by check or cash will be refunded by check and mailed to the address on file in the Admissions and Records Office.

Parking Permit Refunds

  • Permits must be returned to the Cashier Window in the Admissions and Records Building to receive a refund.
  • Refunds must be requested by the date listed in the current Schedule of classes.

Refunds are issued automatically

Refunds are issued automatically once a month, both during the registration period and after the semester begins. NO refunds are issued during the months of January & July. All Visa/Mastercard transactions will be refunded as a credit on your account. Payments made by check or cash will be refunded by check and mailed to the address on file in the Admissions and Records Office.

Fees & Costs: Drop Fees

If you're thinking about dropping a class, please note the following process:

  • For Semester-length Class Refunds:
    Last day to drop a semester-length class with a refund is within the first two weeks of the class.

  • For Short-Term Class Refunds:
    Last day to drop a short-term class with a refund is within 10% of total days.
    Example: If class starts on June 1 and ends on June 30, the total days are 30 and you may drop the class within the first 3 days.

Higher One Debit Card

Higher One Card

Our district has gone green and replaced paper checks mailed to your home address with our HigherOne Debit Card (MYWVMCCD card). All students will receive a card in the mail. If you do not want the card, please visit Admissions and Records within one week of applying for admission. Financial Aid payments also go to the HigherOne Debit card.

Visit myWVMCCDcard.com to select your refund preference:

  • Debit card: your refund will be loaded within 24 hours of processing.
  • ACH Processing: your refund is transferred automatically to your personal bank account for immediate use within 24 hours of processing.

ATMs are located on both WVC (bookstore) and Mission Colleges (Welcome Center lobby) for your convenience. Please activate your card as soon as you receive it. Instructions will be provided in the envelope.

Nonresident Tuition

In addition to basic fees and enrollment fees, nonresidents of California and Foreign students are required to pay tuition of $204.00 plus the CA Resident Fee, per semester unit. (Nonresident students are those who have not resided in the state of California long enough to meet the California residency requirements, or international students, or aliens whose status or length of residence has prevented them from meeting the residency requirement.)

A California resident is a U.S. Citizen, Permanent Resident, or a student on a qualifying visa. In addition the student must have resided in the state at least one year and one day, before the beginning of the applicable semester, and has proven clear intent to become a California resident.

Other Fees

Mandatory and Optional Course Material Fees

Education Code section 76365 permits colleges to require students to provide various types of instructional materials and enables colleges to sell such materials to students who wish to purchase the required materials. In accordance with the Student Fee Handbook of California Community Colleges, West Valley College charges mandatory and optional course material fees for selected courses that require students to be issued instructional materials in order to achieve the objectives of the specific course. For more information regarding the current courses that charge mandatory or optional fees, please see the enclosed document:
Course Material Fees ^ (PDF).

Records Fees:

  • Transcripts
    Transcripts are $6.00 each. There is a 24 hour Rush service available for $15.00 for the first transcript and $5.00 per additional transcript ordered at the same time. A rush guarantees transcript will be processed and mailed out via United States Postal Service (or ready for pick-up) in 24 hours [Monday through Friday]. There is also a Special ONE HOUR In Person Rush Service available for $20.00 for the first transcript and $5.00 per additional transcript ordered at the same time. Each student receives the first 2 transcripts free and only applies to regular Processing. ALL rush processing will be charged the applicable fees. Requests for other printed documents are $2.00 each.

  • Other Records Fees
    $10.00 for duplicates of your degree and $10.00 for degree covers.

  • General Education Certification
    This free service is requested by students entering the California State University system by checking the proper box on the transcript request form. The certification statement becomes part of the student's transcript. A $4.00 processing fee will be charged if this becomes a rush order.

Physical Education Equipment Deposits

Student athletes are required to pay a $50.00/$75.00 deposit. Fees are attached to the class and paid through registration. These fees are returned to the athlete after the season ends, provided all equipment is returned.

Strong Campbell Inventories

The $7.00 fee for the Inventory is payable when you register for a class that uses it.

Student Lab Fees:

A student may be required to pay specific lab fees for individual courses where materials are consumed as part of the lab. Lab fees are not refundable. Lab fees are attached to the class and paid through registration.

Returned Check Fee

The WVC fee for processing checks returned by a bank due to insufficient funds, stopped payment, or closed accounts begins at $15.00 per check in addition to the original amount and may go as high as $50.00 depending upon the response time on the check clearance. In addition, a delinquency will be placed on the student's records, registration will not be allowed, and transcripts will not be issued. Passing of N.S.F., stop payment, and account closed checks may be considered a criminal offense and may be referred to the District Attorney's Office for prosecution.

Summer Session & Fall Semester 2014

PRINT: Summer & Fall Fees And Tuition (PDF)

Fee type Amount Required of Refunds
Enrollment $46 per unit (subject to California legislative change) California residents Full refund for drops through 9/7/14 for semester length classes. Varied dates for short-term classes.
Non-Resident Tuition $204 per unit (in addition to enrollment fee) All Non-California residents (in addition to enrollment fee) Full refund for drops through 9/7/14 for semester length classes. Varied dates for short-term classes.
International students $204 per unit (in addition to enrollment fee) Visa holders from another country (in addition to enrollment fee) Full refund for drops through 9/7/14 for semester length classes. Varied dates for short-term classes.
International Student Application Fee $100 International students who submit an application to West Valley College (F-1 applicants only) Non-refundable.
Course Fee Variable Certain courses indicated in course description Full refunds for drops through 9/7/2014. Varied dates for short-term classes.
Basic Fees Amount Required of Refunds
Campus Center Use Fee $15 for full and part-time students All students except online students who live outside Santa Clara County Appeal for exemptions can be made through Admissions and Records Services 9/7/2014.
Health Services $19 Fall Semester All students Full refund for drops through 9/7/2014. Other exemptions may apply. For details, go to the web:
 Fall 2014 Health Fee
Web Reg
Credit card fees
$3 All students using web for college transactions  Non-refundable.
Associated Student Services (ASSC) fee $4   Request for refunds can be made through 9/7/2014.
Other Fees Amount Required of Refunds
Parking fee
(Subject to change)
$50 for Fall. Permits can be ordered on-line. Service/convenience fee $3.25. Daily permits sold in parking lot machines for $3 daily.   Parking permits must be returned to the Admissions and Records Office by 9/7/2014.
Transcripts First 2 regular transcripts free in the District. $6 for subsequent requests. $20 "Rush" processed within one hour; $15 within 24 hours; $5.00 for additional ones ordered at the same time as the rush.    
Other charges: Duplicate degree $10; degree/certificate cover $5 (Free at Graduation).    
* All fees subject to change

Winter Session & Spring Semester 2014

PRINT: Winter & Spring Fees And Tuition (PDF)

Fee type Amount Required of Refunds
Enrollment $46 per unit
(subject to California legislative change)
California residents Full refund for drops through 02/09/14 for spring classes. Varied dates for short-term classes.
Tuition for Non-Residents $204 per unit
(in addition to enrollment fee)
All Non-California residents (in addition to enrollment fee) Full refund for drops through 02/09/14 for spring classes. Varied dates for short-term classes
International students $204 per unit
(in addition to enrollment fee)
Visa holders from another country (in addition to enrollment fee) Full refund for drops through 02/09/14. Varied dates for short-term classes.
International Student Application Fee $100 International students who submit an application to West Valley College (F-1 applicants only) Non-refundable.
Course Fee Variable Certain courses indicated in course description Full refunds for drops through 2/09/14. Varied dates for short-term classes.
Basic Fees Amount Required of Refunds
Campus Center Use Fee $6 (.5 to 5.5 units)
or $12 (6 or more units)
All students except online students who live outside Santa Clara County Appeal for exemptions can be made through Admissions and Records Services 2/9/2014 
Health Services $19 spring semester All students Full refund for drops through 2/9/2014. Other exemptions may apply. For details, go to the web:
Spring 2014 Health Fee
Web Reg
Credit card fees
$3 All students using web for college transactions Non refundable
Associated Student Services (ASSC) fee $4   Request for refunds can be made through 2/9/2014.
Other Fees Amount Required of Refunds
Parking fee
(Subject to change)
$50 for spring. Permits can be ordered on-line. Service/convenience fee $3.25. Daily permits sold in parking lot machines for $3 daily.   Parking permits must be returned to the Admissions and Records Office by 2/9/2014.
Transcripts First 2 regular transcripts free in the district. $6 for subsequent requests. $20 “Rush” processed within one hour; $15 processed within 24 hours; $5.00 for additional ones ordered at the same time as the rush.    
Other charges: Duplicate degree $10; degree/certificate cover $10 (Free at Graduation).    
* All fees subject to change

Academic Calendar Dates and Deadlines

last published: 4/8/14 • validate xhtml css 508