Educational Master Plan 2021-2026: Strategic Planning Steering Committee

President's Introduction

Dear Colleagues, Students, and Community Members,

This academic year, we embark on a journey to complete our 2021–2026 educational master plan. It is an exciting time in the life of the college where we pause to reflect on where we have been and where we need to go to best serve our students and the community. This web page is the repository for all information related to this comprehensive planning process. I encourage you to check back to this site on a monthly basis and look for ways to participate in the process so that we include a broad spectrum of voices.

Warm regards,
Stephanie Kashima


Committee Purpose

The purpose of the SPSC is to serve as a working group and to guide the development of the West Valley College 2021-2026 Educational Master Plan (EMP). In specific, the SPSC will work with the CBT team to:

  • Ensure representation of all areas of the College in developing the EMP;
  • Work in collaboration with the CBT Consultant Team, providing input and feedback from constituents throughout the process of the plan’s development;
  • Support alignment of the EMP with the College's Mission, Vision, Core Values, and Anti-Racist Guiding Principles;
  • Keep students, student success, equity, anti-racism, and service to the West Valley College region at the center of discussion during EMP development;
  • Ensure the integration of existing WVC planning efforts into the resulting five-year plan;
  • Build an inclusive environment, elevating marginalized voices, and honoring contributions so that each voice is valued in the process;
  • Exemplify quality employee engagement, advocate for and maximize internal stakeholder engagement, and serve as a communication body to the rest of the internal College community;
  • Confront racist ideologies and counter practices that disenfranchise, marginalize or disadvantage any minoritized individual during EMP development; and
  • Adopt the “three Ps” approach to the project: Participate, Prepare, and Peer communication.

Team Membership Composition

Name Position Group Represented
Stephanie Kashima WVC President SPSC Chair
Shamiran Badal DESP Program Technician Classified
Alyson Butcher Math Faculty
Co-Chair SLAPEC
SLAPEC / Faculty
Ajani Byrd Acting Dean of Student Equity and Success Equity representative
Gretchen Ehlers Math Faculty
President, Academic Senate
Academic Senate
Khalil A El-Khatib ASWVC Senator Students
Stacy Gleixner Provost / VP Academic Affairs
College ALO
Administration
KC Greany Research Analyst / Architect Research
Debra Griffith Interim VP Student Services Administration
Tisha Hartman WVC Student President Students
John Hannigan Communication Studies Faculty
Faculty ALO
Faculty
Accreditation
Jennifer Keh Social Science and Distance Education Counselor Counseling Faculty
Ana Lobato Admissions & Records
Classified Senate President & ALO
Classified Senate
Accreditation
Renee Paquier Academic Affairs - Instructional Dean
CTE Representative
Mid-Management
CTE Representative
Betsy Sandford Librarian
Co-Chair SLAPEC
SLAPEC / Faculty

Rebecca Alvarez, Executive Assistant to the President, will serve as the recorder and provide support to the CBT team and SPSC. Additional College faculty and staff may be called upon as needed to serve as resources to the SPSC as it progresses in its work.

  1. College President - serves as committee chair and meeting convener.
  2. Membership will include representatives from all three areas of the College: administrative services, academic affairs, and student services.
  3. Membership will include administrative, mid-management, faculty, classified/support staff, and student representatives.
  4. Membership will include a researcher, a representative of Career Technical Education (CTE), and a representative for equity and inclusion.
  5. Membership will include a diverse (gender, age, ethnicity) group of representatives, including both long-standing employees and those in their positions less than five years.
  6. Membership will be inclusive, with marginalized voices elevated through member selection.
  7. Total membership will not exceed 16 persons.
  8. Non-member Resource Persons may be called upon to support the team’s work.

Meeting Schedule

The committee will schedule meetings twice monthly to support the project, from 3:00 PM – 5:00 PM on Thursdays as designated below. Meetings will be cancelled if there is insufficient work product for a meaningful meeting. Meetings will be canceled if there is not meaningful work to be done by the committee. Two half-day meetings will be scheduled mid-Spring 2021 for the goal-setting session. The project is scheduled to complete by June 2021.

Fall 2020 Meetings
Date Time
Thursday, September 17 11:00 AM – 12:00 PM
Wednesday, September 23 2:00 PM – 3:30 PM
Thursday, October 15 3:00 PM – 4:00 PM
Thursday, December 3 3:00 PM – 4:30 PM
Spring 2021 Meetings
Date Time
Thursday, January 28 3:00 PM – 5:00 PM
Thursday, February 18 3:00 PM – 5:00 PM
Friday, March 5
Goal Setting Session #1
1:00 PM – 5:00 PM
Friday, March 19
Goal Setting Session #2
1:00 PM – 5:00 PM
Thursday, April 15 3:00 PM – 5:00 PM
Thursday, April 29 3:00 PM – 5:00 PM
Thursday, May 20 3:00 PM – 5:00 PM
  1. Members will communicate with colleagues between meetings.
  2. Project and EMP updates will be provided to the College Council & Academic Senate.
  3. A designated internal-facing web page has been established for transparency, communication and to maximize input/feedback. Marginalized voices are especially encouraged, welcomed, and valued.
  4. The EMP project overview, SPSC Purpose Statement, meeting agendas, monthly updates, and project documents will be posted to the College’s EMP web page as developed.
  • College Council
  • College President

EMP Project Overview

West Valley College (WVC) is in the process of developing its next five-year strategic plan, the WVC Educational Master Plan 2021-2026. A WVC Strategic Planning Steering Committee (SPSC) has been formed, and the Collaborative Brain Trust (CBT) has been engaged to facilitate and provide technical services support for the EMP’s development. The CBT team is composed of four highly qualified professionals, with many years of experience in strategic and educational master planning, across dozens of colleges in California and across the nation.

A West Valley College Educational Master Plan (EMP) website has been established to provide College constituents with an overview and ongoing updates of the project. It supports transparency and communication as the plan is developed throughout the 2020 - 2021 Academic Year. It also affords constituents another avenue for input in addition to the input and feedback that can be given to their representatives on the Strategic Planning Steering Committee (SPSC).

The EMP will provide a roadmap for the College for the next five years, and will integrate the various planning efforts that currently exist in the College. It will also serve as a guide for facilities improvements, resource allocation, and other emerging plans of the College throughout its five-year span. The EMP website provides key information about the project, project updates, and draft documents as they are developed. A rich WVC Data Portfolio will be included, as well as planning assumptions and the EMPs goals and objectives for the five years as they are developed.

The EMP Project began September 2, 2020, and a kick-off meeting was held with the SPSC, which has administrative, management, faculty, classified staff, and student representatives from across the college. President Kashima serves as the chair of the SPSC, which will steer the project and work with the CBT team, as the team facilitates the activities of the project.

This next era of College planning must be sensitive and inclusive of the changing needs of the region: its current and prospective students, employers, and communities. It must also support expanded educational opportunities for an increasingly diverse student population that spans the learning continuum of students – from dual credit, to certificate and degree-seeking academic and career-technical education, to returning adults and Veterans, to lifelong learners and seniors. This requires breadth in both curriculum and delivery modes – a challenge to any institution of higher education, and especially when confronted with the current COVID-19 Pandemic, whose future is still unknown.

Five key principles will guide the SPSC and CBT Team for the project:

  • Collaboration and Flexibility
  • Responsiveness
  • Transparency
  • Equity and Incisiveness
  • Accountability

As a team of professionals who have extensive experience with strategic and educational master planning, and who have worked with dozens of colleges across California and the nation, the CBT team will share best practices and provide coaching as needed to build the institutional capacity of West Valley College in this exciting project. The resulting EMP will stretch WVC into the future to provide equitable student access and success, serve the College’s communities and employers, and enhance quality of life of the region.

The EMP project will progress through three phases of development as follows:

  • Phase I: Discovery (September to February)
  • Phase II: Portfolio Development (February to March)
  • Phase III: Goal-Setting (March to May)

Working in concert with the SPSC, the CBT Team will exercise the five principles identified above. Communication, transparency, and the inclusion of all voices are paramount to the success of the project. Debriefing meetings, sharing of documents as they are developed, and posting materials on the EMP website will be ongoing throughout the project. The SPSC has been formed with a broad representation of members from across the College, including students. SPSC members are listed on the SPSC Purpose Statement (posted on the EMP website). Input and feedback through these SPSC representative members, and the EMP website, are strongly encouraged as the plan is under development. In addition, the complete EMP document will be available on the EMP website late spring for review and comment before being finalized.

The project is expected to complete by mid-May. The resulting EMP will be provided to College Council and posted on the EMP website. The final WVC Educational Master Plan 2021-2026 is planned to commence Fall 2021.

Project Activities

An overview of each project phase, and its key activities are described below.

In this phase, both internal and external quantitative and qualitative data and information will be collected, synthesized, and analyzed. Trends and themes will be identified, examining the College’s strengths, weaknesses, opportunities, and threats for the future. The four data sources are represented in the table below.

EMP Discovery Phase Data Sources

Data Source Description
Internal Quantitative Data Environmental scan; data on students, enrollments, retention and success, staff, programs, budget, facilities, and College services and their efficiency.
External Quantitative Data Environmental scan; data on the College's service area and the region including city and county demographics, the economy, and the workforce.
Internal Qualitative Data Anecdotal and historical data and perspectives of students and staff of the College regarding its future direction.
External Qualitative Data Anecdotal and historical data, and perspectives on the desired future direction for the College from community, business, industry, and educational partners in the College's service area.

A wide array of strategies will be used for gathering data including document review, interviews, focus groups, “listening sessions” and surveys.

In this second phase of the project, results of the Discovery Phase will be compiled into a College Data Portfolio, and Planning Assumptions for the College will be identified to guide development of the College’s five-year plan. An analysis of programs and services will provide opportunities for optimizing the efficiency and effectiveness of the College, providing insight for future staffing and organizational structure needs, and providing a bridge between the educational plan and the existing and future facilities plans.

The third and final phase of the project will focus on developing the key goals and institution-wide objectives that will form the core of the Educational Master Plan (EMP). Ongoing College planning initiatives will be integrated into this framework, so that the College will have a unified and purposeful approach to support equity and success for all students in the next five-year cycle.

The CBT Team will also provide the College with any recommendations identified during the project, suggested next steps for the College in operationalizing the EMP, and strategies to ensure strong monitoring and accountability for its success.

Project Updates

The Educational Master Plan (EMP) project is in full swing now and we are about half-way through Phase I. The Strategic Planning Steering Committee (SPSC) continues to meet monthly and as needed to guide the project. The next meeting is scheduled for December 3rd. The committee and the Collaborative Brain Trust (CBT) team, who is facilitating and providing technical services support for the project, are moving through the Phase I project activities.

During this first phase of the project, called “Discovery”, a wide array of data and information is collected to learn more about the college, its staff, the student body, the communities and employers served by the College, and the region as a whole. The Discovery Phase will continue through January, providing ample opportunity for all to participate.

On October 22nd, a survey was distributed to all employees and students at the College, with a November 2nd deadline. The response rate was excellent; respondents were as follows:

Group Responses
Students 783
Faculty (FT) 90
Faculty (PT) 30
Classified (FT) 51
Classified (PT) 12
Admin/Managers 21
Total 987

The second survey was distributed November 13th to community members who serve on the College’s CTE Program Advisory Committees. The SPSC will review survey results on Dec 3rd.

“Listening sessions” with internal College stakeholders and students are nearing completion, and those with external stakeholders will be scheduled for December. These sessions provide an opportunity for the CBT team to hear first-hand dialogue about College activities and initiatives, and to explore current and future priorities for strategic planning. Additionally, the College is compiling the goals of its many planning initiatives for integration into the new EMP.

The EMP web page can be accessed through the Faculty and Staff Committee page; for students and community members there is also a link off the WVC home page. The EMP web page provides an overview of the project, the SPSC, and other important and timely information, including monthly updates, project work products and documents as they are developed.

Each month (mid-month) a one-page update like this one is posted to the EMP web page to keep everyone apprised of the project’s activities and progress. Anyone can provide input at any time to their SPSC representative(s), and also via the EMP web page by clicking “Feedback” in the left panel of the page. The next EMP Monthly Update will be mid-December.

The Educational Master Plan project is now well underway. The Strategic Planning Steering Committee (SPSC) has held several meetings; the committee and the Collaborative Brain Trust (CBT) team, who is facilitating and providing technical services support for the project, are busy initiating the Phase I activities of the project. Each month an update will be provided and posted to the EMP web page to keep everyone apprised of the project’s activities and progress. Anyone can provide input at any time to their SPSC representative(s), and also via the EMP web page by clicking “Feedback” in the left panel of the page.

During this first phase of the project, called “Discovery”, data and information will be collected to learn more about the college, its staff, the student body, the communities and employers served by the College, and the region as a whole. The Discovery Phase will continue through January, providing ample opportunity for all to participate as we collect and analyze a rich and wide array of data and information.

One of the first activities is the College survey. On October 22nd, a survey was distributed to all employees and students at the College. The survey takes about 10-15 minutes to complete and everyone is encouraged to participate and submit by the November 2nd deadline.

The EMP web page is now live and can be accessed through the Faculty and Staff Committee page; for students and community members there is also a link off the WVC homepage. The EMP web page provides an overview of the project, the SPSC, and other important and timely information. It is there that you will find the monthly updates, such as this one, and project work products and documents as they are developed.

This month, the Discovery Phase has begun with data collection, the all-staff and student survey described above, and the scheduling of interviews and “listening sessions” with College stakeholders. These sessions will take place throughout November, providing an opportunity for the CBT team to hear rich stories, ideas, and dialogue among faculty, staff, and students. During these sessions, we will examine the College’s current initiatives, and explore current and future priorities to think and plan strategically for West Valley’s next five-year Educational Master Plan.

This is an exciting time in the project. Through this broad and inclusive process, we hope to hear from each and every individual, bringing both ongoing and marginalized voices to the forefront in planning this next era of West Valley College.

College Data Portfolio

Please check back around May 2021 for content.

Last Updated 11/20/20