Programs and Awards
Learn about the different kinds of financial aid programs and awards that could help you pay for your education.
Most federal and state funds offered are contingent upon the availability of funds. Financial Aid applications are accepted throughout the school year with a final filing deadline usually the 2nd Saturday in June of each year. Students are encouraged to apply as soon as possible.
Learn more about Financial Aid and the application process by joining one of our weekly Financial Aid workshop.
- Wednesdays from 3 PM - 4 PM via Zoom
California College Promise Grant (formerly BOGW)
The California College Promise Grant (CCPG) is funded by the State of California to waive the amount of enrollment fees and a portion of the parking permit charged to eligible California residents. The CCPG offers three ways for students to qualify:
Qualified applicants (or parents, if applicant is dependent) must be currently receiving Temporary Aid For Needy Families (TANF), or Supplemental Security Income (SSI), or General Assistance/General Relief through the county social services department or have certification from the California Department of Veterans' Affairs. Supporting documentation must be provided. To apply, complete the California College Promise Grant (CCPG) Forms
Qualified applicants (and parents, if applicant is dependent) do not exceed the State-designated income standards. To apply, complete the California College Promise Grant (CCPG) Forms.
Important Notice-State regulations as of Fall 2016:
- ALL Community Colleges in the state are required to inform students HOW to maximize their CCPG eligibility and maintain PRIORITY ENROLLMENT status.
- It is the responsibility of every community college in the state to effectively communicate the ACADEMIC and PROGRESS standards to enrolled students in order to AVOID the possibility of losing CCPG eligibility.
- As of FALL 2016, under new state regulations, students will LOSE eligibility for the CCPG if:
- They are on probation for NOT maintaining a 2.0 GPA (grade point average) for two (2) consecutive PRIMARY terms.
- They have NOT successfully completed more than 50% or more of the units attempted in two (2) consecutive PRIMARY terms.
- Only Foster Youth are exempt from this policy.
- PRIMARY terms are FALL and SPRING terms at semester-based schools.
- Students that are determined INELIGIBLE are also able to regain eligibility or be reinstated by meeting one (1) of the standards below:
- Improve GPA and/or COURSE COMPLETION measures to meet the ACADEMIC and PROGRESS standards.
- Successful appeal regarding extenuating circumstances.
- Not attending his/her community college district for two (2) consecutive PRIMARY terms.
For more information, visit: Student Success
To download an appeal, visit: Admissions & Records
CAL Grant B
CAL Grant B (Entitlement): A state program to assist low income/disadvantaged, first-year college students. This program is for students working towards undergraduate degree (Bachelor’s Degree). Students at a Community College are advised to use no more than two years of Cal grant award to maintain eligibility at a 4-year college. In order to graduate with an undergraduate degree within 4 years, you must take 15 semester units, or 30 semester units per academic year.
Maximum academic year award is approximately $1672. Criteria such as income and grade point average are factors for eligibility. To apply, complete the FAFSA or CA Dream Act Application and submit the GPA Verification form (available from your high school or college Financial Aid office) between October 1-March 2. Cal Grant B (Competitive) is available for students who applied between March 3-September 2 and meet the eligibility criteria.
In accordance with the Institutional Participation Agreement for the Cal Grant B and Cal Grant C Programs, recipients have to either apply the "Access" or "Books and Supplies" portion to outstanding balances on their accounts or request personal receipt of the funds prior to disbursement. To request personal receipt of the funds, you must fill out the Cal Grant B/C refunds confirmation and submit it when your file is completed.
Review the FAQ's and how to manage your award.
For more information: csac.ca.gov
CAL Grant C
CAL Grant C: A state grant program to assist low and middle income students enrolled in occupational/career training programs with tuition and training costs. Maximum academic year award is approximately $1094. Criteria such as income and grade point average are factors for eligibility. To apply, complete the FAFSA or CA Dream Act Application and submit the GPA Verification form (available from your high school or college Financial Aid office) between October 1-March 2.
In accordance with the Institutional Participation Agreement for the Cal Grant B and Cal Grant C Programs, recipients have to either apply the "Access" or "Books and Supplies" portion to outstanding balances on their accounts or request personal receipt of the funds prior to disbursement. To request personal receipt of the funds, you must fill out the Cal Grant B/C refunds confirmation and submit it when your file is completed. Please contact the Financial Aid office for more information.
For more information, visit csac.ca.gov.
CAL Grant Transfer Entitlement Program
Cal Grant Transfer Entitlement: A state grant program for students who were not previously awarded but are now transferring from a California Community College to an eligible bachelor degree granting institution in California. Criteria such as income, graduation from high school after June 30, 2000 and grade point average are factors for eligibility. To apply, complete the FAFSA or CA Dream Act Application and submit the GPA Verification form (available from your high school or college Financial Aid office) between October 1 – March 2.
Chafee Grant: Awarded to students who are aging out of foster care or emancipated from foster care, eligible for California Independent Living Program services, and between the age of 16-22. Maximum academic year award is approximately $5000. Students must demonstrate financial need and be enrolled at least half-time. To apply, go to: Chafee Grant for Foster Youth.
For more information, please contact Lien Pham: lien.phamFREEWEST_VALLEY or call: 408-741-2434.
To manage your Cal Grant and/or Chafee account(s) online, view updates, make school changes, make address changes and post leave of absence request, visit: Web Grants for Students.
Student Success Completion Grant (SSCG)
Cal Grant B or Cal Grant C recipients who are enrolled in 12-14.5 units at a California Community College and have remaining unmet need may also be eligible for the SSCG. The SSCG award is $1,298 per year ($649 per semester). Cal Grant B or Cal Grant C recipients who are enrolled in 15+ units and have remaining unmet need may be eligible for $4,000 per year ($2,000 per semester). If funds are available after paying students for fall and spring semesters, the Financial Aid office may award additional students who take sufficient number of units during the summer semester.
To apply, complete the FAFSA or CA Dream Act Application and submit the GPA Verification form (available from your high school or college Financial Aid office) between October 1 - March 2. For more information, please contact the Financial Aid office or call 408-741-2024.
First Year Promise (AB19)
A state grant program for first year students attending a California Community College. First Year CA Promise recipients who are enrolled in 12 or more units at West Valley College during the Fall and Spring semesters (or 9 units if participating in the DESP program and submitted an “Eligible for Unit Reduction” form), submitted a FAFSA or CA Dream Act Application and are first year college students will automatically be considered for the program. The award is $2,000 per year ($1,000 per semester).
Second Year Promise (AB2)
A state grant program for second year students attending a California Community College. Second Year CA Promise recipients who are enrolled in 12 or more units at West Valley College during the Fall and Spring semesters (or 9 units if participating in the DESP program and submitted an “Eligible for Unit Reduction” form), submitted a FAFSA or CA Dream Act Application and had received the First Year CA Promise or WVC Community Grant the prior academic year will automatically be considered for the program. The award is $2,000 per year ($1,000 per semester).
Federal Pell Grant
Pell Grant: Awarded to undergraduate students who have not earned a Bachelor's or professional degree. Awards range from $639 – $6,345 based upon the Expected Family Contribution (EFC) ranging between 0-5711 and units enrolled. To apply, complete the FAFSA.
Effective July 01, 2012: Students are eligible to receive Pell grant for up to 12 full time semesters. This applies to all students regardless of when they received their first Pell grant. A student attending as a half-time (6 units) student is considered as having used half of a semester for purposes of tracking the Pell grant limits.
- For example, if your maximum Pell Grant award amount for the 2020-2021 school year was $6,345, but you only received $3,172 because you were only enrolled for one semester, or because you were paid as a half-time student 2 semesters, you would have used 50% of your maximum award for that year.
- If in the following school year, you were enrolled only three-quarter time, you would have used 75% of your maximum award for that year. Together, you would have received 125% out of the total 600% lifetime limit.
Tracking Your Lifetime Eligibility Used on NSLDS
You can find your Lifetime Eligibility Used for the Federal Pell Grant by visiting National Student Loan Data System (NSLDS) and creating a student account. NSLDS, the National Student Loan Data System, tracks your lifetime Pell Grants, loan usage and overpayment status. If you have loans, you may view how much you owe and to whom.
The National Student Loan Data System (NSLDS)
Step 1: Students, parents, and borrowers are required to use an FSA ID, made up of a username and password, to access certain U.S. Department of Education websites. Your FSA ID is used to confirm your identity when accessing your financial aid information and electronically signing your federal student aid documents.
Step 2: Access NSLDS by going to nslds.ed.gov. On the NSLDS screen, click on Financial Aid Review
Step 3: Read the privacy statement on this screen. If you agree, click Accept to find your Lifetime Eligibility Used. A security configuration question may or may not prompt, depending on your browser’s current security configuration. If you are comfortable with your browser’s current security configuration, click Accept to continue. The Confirming Your Identity screen will appear after you click Accept.
Step 4: Enter your Social Security number (SSN), the first two letters of your last name, your date of birth, and your PIN to confirm your identity. Keep your PIN safe and secure.
Step 5: View the Financial Aid Review screen listing your total Lifetime Eligibility Used.
Federal Supplemental Educational Opportunity Grant (FSEOG)
Federal Supplemental Educational Opportunity Grant (FSEOG): Available to students whose expected family contribution (EFC) is zero. Students must be an undergraduate student and enrolled 3/4 time or 9 units and above. Awards range from $100 to $600. Payments are made once per semester. To apply, complete the FAFSA.
This program exists for the purpose of helping students who need assistance in paying for unexpected expenses and to cover unmet financial need as the result of an emergency or disruption related to the COVID pandemic. Some examples of a COVID related emergency expense are:
- Transportation costs (e.g., returning from study abroad, moving off campus, returning home, etc.)
- Unreimbursed housing costs or living expenses due to relocation
- Expenses that otherwise might have been paid with lost wages from a non-FWS campus job or local part-time job that no longer exists due to the outbreak.
If you are a student experiencing a financial hardship as a result of the pandemic, email a description of the emergency and documentation to the financial aid office at wvfaFREEWEST_VALLEY
Federal Direct Loans
The William D Ford Direct Loan program is financial aid in the form of a loan from the Department of Education to assist students only to pay for authorized educational expenses at the school that certified their loan eligibility.
First Time Borrowers
New borrowers as of July 1, 2013 may not receive Direct Subsidized Loans for more than 150% of the published length of their academic program.
See examples of the Direct Loan 150% Limit.
West Valley College offers two types of loans - Subsidized and unsubsidized loans.
Subsidized loans are awarded to undergraduate students based on financial need. The federal government pays the interest as long as student is enrolled half-time, during grace period and deferment period. If the loan was/is first disbursed from July 1, 2012 through June 30, 2014, the federal government will not pay the interest during the grace period.
Unsubsidized loans do not have a need criteria, however, the interest is paid by the student and interest accrues from the date of disbursement.
Steps to apply for a Direct Loan
- Must complete the 2020-2021 FAFSA and meet all federal eligibility requirements.
- Financial Aid file must be completed - all requested documents must have been submitted and reviewed for grant eligibility.
- A positive Satisfactory Academic Progress standing.
- All potential borrowers need to pick up a Loan Request Packet at the Financial Aid Office starting the first day of fall term if their file is complete.
- Per Federal regulations, the institution reserves the right to refuse or reduce a loan application on a case by case basis.
Consequences of Not Repaying a Student Loan
- You will be reported to a credit bureau having a negative effect on your credit rating.
- The entire unpaid balance of your loan and accrued interest becomes due and payable immediately.
- You lose eligibility for deferment.
- You lose eligibility for additional federal student financial aid.
- Your account is assigned to a collection agency.
- The federal government can take all or part of your federal tax refund.
- Your employer can garnish part of your wages.
West Valley College is a Direct Lending School and does not offer private loans or participate in private or alternative loan program.
For more information, please contact Kristin Martin: kristin.martinFREEWEST_VALLEY or call 408-741-2429
* Subject to funding availability. Priority is given to students who apply early.
Federal Work-Study Program
Federal Work-Study Program (FWS): Provides jobs for students with financial need. Jobs are 10-18 hours per week and students must be enrolled at least half-time. Awards range from $500 to $4,500. The vast majority of FWS jobs are filled at the beginning of the Fall semester and continue through the academic year. Payroll checks are disbursed once a month. Apply and view job posting NOW so you can start on the first day of school. Jobs are first come, first served so apply early if you want to work. The First students to complete their FWS paperwork will get the jobs.To get started, download the How to Apply for Federal Work Study (PDF).
|Job Title||Number of Jobs||Department||Job Duties|
|Instructional Lab Assistant II step 2||2||DESP||Converting texts to readable files. Erasing smart pens. Cleaning up text files. Data entry, light office work and trouble shoot computer issues.|
|Art Gallery Assistant||2||Cilker School of Art & Design||Assist with installation of artwork and design projects. Physical lifting of artwork required. Performing art docent duties.|
|Hyflex Tech Ambassador||5||Social Science||
Assist instructors in managing technology used in classrooms including camera set up, opening documents and files, set up student laptops, operate camera and audio-visual system, manage check out of classroom computers. Desired experience with Zoom, Word, Powerpoint, Excel, Canvas, camera and phone systems.
|Tutor Assistant II||1||TRIO||
Provide tutoring to WVC TRIO students. Help with study techniques. Create and implement tutoring plan while monitoring progress.
|Peer Assistant II||1||TRIO||Support students in academic, personal and social adjustment through regular contact. Assist with recruitment activities.|
|Clerical/General Assistant I||2||Payroll||Scanning images into imaging system. Archiving and shredding documents.|
|Clerical Assistant I Step I||3||Success Center||Filing, answering questions online and in center, registering students, creating spreadsheets, organizing and cleaning center.|
|Clerical Assistant I-III||6||Library||Assist customers checking in or out materials. Shelving, organizing and sorting materials.|
|General Assistant||1||President's Office||Assist the Executive Assistant to the President and the President with general office duties, projects and daily needs.|
|Music Librarian||1||Music Department||Organize, sort, file, & create database for the music libraries. This includes the jazz, choral, orchestra, band, and chamber music libraries.|
|Social Media Outreach & Communications||1||Social Science||Develop content for the School of Social Science social media channels including Facebook, Twitter, and Instagram. Support various events with preplanned posts and live coverage on social channels. Share news and information about department in a way that encourages engagement.|
|Technical Assistant I||2||Chancellor's Office||Greet and direct visitors to the District Administration building. Provide clerical support to the Chancellor's office with filing, preparation for events, update spreadsheets, and other office duties as needed.|
|Student Teacher Assistant||3-4||WVC Child Development Center||Assist the master teacher with general daily duties including supervising setting up activities, and implementing curriculum.|
|Clerical Assistant||1||Science & Math||Inventory and document facility and instructional technology needs in math and science classroom lab and tutorial areas. Provide support to club and other events in area.|
|Technical Assistant||1||Science & Math||Support division by seeking, composing social media content. Photographic composition and editing required. Must be comfortable interacting with faculty and students for content.|
|Theater Assistant II||1||Theater||Theater department is looking for a trustworthy, dependable and friendly student. Work the box office, concessions, publicity, and clerical tasks. Word and Excel skills. Must be available nights and weekends.|
|Technical Assistant II||1-2||Student Health Services||Front office reception,stocking, organizing supplies and outreach material. Event preparation and other duties as assigned.|
|General Assistant II||1-2||Cilker School of Art & Design||Provide general information to staff, faculty, students or guests. Deliver documents on campus. Type, format, edit and file routine memos. Answer telephones and distribute mail.|
|Costume Technical Assistant II||1||WVC Theater Dept||
Must be able to sew on machines by hand and complete a garment starting from reading a pattern. Schedule must allow for 2-4 hour windows between 9:00 AM and 5:00 PM, Monday through Friday.
|Photo Lab Assistant||1||Cilker School of Art & Design||
Ensure lab, classrooms and dark rooms are open for students. Help check out and monitor the lab equipment and supplies.
|Tutor/Peer Assistant I-III||3||Che School of Professional Studies||
Ambassador to Che building and e-center, reception duties, students, help faculty, staff and visitors. Outreach with local high schools and updating social media.
|Technical Assistant I||1||Theater Arts||
Assist in building and installation of sets for mainstage and shows. Applicants should be comfortable using or learning to use power tools for woodworking. Heavy lifting of scenery and climbing ladders required.
|Clerical Assistant I||5||Welcome Center in SSC||
Greet, and answer questions in person, chat, and email for students, general public, staff, faculty, and administrators. Help with CCC Apply, financial aid, Canvas, and registration. Give campus tours for visitors.
For more information, please contact Kristin Martin.
Satisfactory Academic Progress (SAP)
The Department of Education and Student Financial Assistance Programs require schools and colleges to develop and apply a consistent standard of academic progress in determining student eligibility. The Government requires that students who apply for financial aid at West Valley adhere to this regulation by meeting Qualitative and Quantitative Standards.
All periods of the student's enrollment count when assessing academic progress, even periods in which the student did not receive financial aid funds.
Financial Aid requires a declared major and enrollment in a Title IV eligible program (minimum 16 semester units). Each Satisfactory Academic Progress evaluation includes both the semester and cumulative grade point average (GPA) and pace of progression completion rate.
If a student is enrolled in an educational program of more than two academic years, at the end of the second academic year, the student must have a GPA of at least a "C" or its equivalent, or have academic standing consistent with the West Valley requirements for graduation.
SAP will be evaluated at the end of each term: Fall, Spring, and Summer.
- Students must have a cumulative GPA of 2.0 at each SAP evaluation
- Grades for remedial and ESL courses count in the GPA calculation
Pace: Students must complete 67% of the units attempted each semester and overall attempted units. This is to ensure students are making progress towards their goal.
- Completion rate is computed by dividing the total number of units completed by the total number of units attempted (including courses with earned "W" grade and units transferred into the institution).
Time Frame: Students must complete their educational objective (graduation, transfer, certificate, etc.) in a period of time that is no longer than 150% of the published length of the declared program of study.
- For degree and transfer programs of 60 units, maximum time frame is 90 units
- For eligible certificate programs, maximum time frame varies (i.e. 30 unit program = 45 units maximum)
- Up to 30 remedial units and ALL ESL units will be excluded from Maximum Time Frame calculations. Transfer units will count towards the Maximum Time Frame.
- All units attempted including incomplete and withdrawals are counted in the calculation
- Repeated courses will count toward attempted units. SAP policy allows for a student to receive Title IV funds for retaking a previously passed course (one time only per passed course).
- Academic Renewal is a process through which a student can apply to have credits attempted and grades earned in previous semesters excluded from the calculation of the student’s grade point average. Financial aid regulations make no provision for the concept of academic renewal; therefore, all courses are counted towards the evaluation of SAP.
- Students are permitted to submit up to three Financial Aid Appeals within the district.
Students that meet cumulative GPA requirements at the end of the semester, in addition to quantitative-pace of progression, and time frame requirements for SAP.
- Cumulative Grade Point Average (GPA)
- Pace – 67% completion
- Maximum Time Frame
- Institutional Policies
Qualitative –Cumulative Grade Point Average (GPA)
- Students must have a cumulative GPA of 2.0 at each SAP evaluation
- Grades for remedial and ESL courses count in the GPA calculation
Quantitative – Pace
- Students must complete 67% of the units attempted each term and overall attempted units
- Completion rate is computed by dividing the total number of units completed by the total number of units attempted. Includes courses with earned “W” and units transferred into the institution.
Quantitative – Maximum Time Frame
- A period of time that is no longer than 150% of the published length of the academic program in which the student is enrolled
Students not making SAP at the end of a term, will be automatically placed on one term of “Warning” status for the subsequent term. Students may receive aid during a warning payment period. Students not making SAP at the end of a “Warning” semester are determined to be ineligible (disqualification) for federal and state aid until they reestablish eligibility again by meeting SAP standards.
- Unit Completion – At the end of the last semester of enrollment the student did not earn the require number of units (67% of units attempted)
- Cumulative GPA – At the end of the last semester of enrollment the student did not earn a 2.0 cumulative GPA
- Maximum Time Frame – At the end of the last semester of enrollment the number of degree applicable units that the student attempted is approaching the end of the student’s academic program maximum time frame. If at the end of the semester the student reaches the maximum time frame, he/she will be disqualified.
- An approved appeal’s decision will result in the student being placed on SAP probation
- Students may receive financial aid during terms of probation
- Students can regain eligibility by making SAP at the end of one term of probation
- Students must complete 67% of the units attempted along with a cumulative 2.0 GPA while on probation
- Students must follow their academic plan while on probation
The school will verify each term that the student is following the academic plan and/or meeting terms of probation; if not, the student becomes ineligible for federal and state student aid until SAP standards are met.
- SAP Probation – A status assigned to a student who is failing to make satisfactory academic progress and who submitted an appeal that was successfully approved. Eligibility for aid may be reinstated for one payment period. A student placed on probation who does not meet satisfactory progress requirements will return to disqualified status.
- Maximum Time Frame Probation – Additional semesters - A student had previously reached the maximum time frame and submitted an appeal for additional time that was approved for the number of terms indicated on the appeal. Student must meet satisfactory progress requirements each semester in order to count down the additional semesters that have been granted. If the student does not meet satisfactory progress requirements each semester, he/she will be on disqualification.
Students not making SAP two semesters in a row will be automatically placed in one term of "Disqualification" status.
- Disqualified – Unit Completion - In the last semester in which the student attempted units, the student did not earn the 67% required number of units for the enrollment status.
- Since the student was already on warning or probation status, the student is now disqualified.
- Disqualified – GPA - In the last semester in which the student was enrolled, the student did not earn a cumulative 2.0 GPA. Since the student was already on warning or probation status, the student is now disqualified.
- Disqualified – Maximum Time Frame- At the end of the last semester the number of units the student attempted exceeded the maximum time frame of the academic program. If the student did not earned a degree or certificate, and would like to appeal for additional time of aid eligibility, the student must submit an appeal.
- Disqualified – BA/BS Degree – Students with a BA/BS Degree are disqualified. Students may submit an appeal and if approved, may be eligible for Federal Work Study and/or Direct Loan for up to one year.
- Students may reestablish their eligibility by meeting the Pace of Progression- 67% completion rate standard along with a minimum cumulative GPA of 2.0.
- Students may submit an appeal under the following conditions: (1) death of a student’s relative, (2) student’s injury or illness, (3) other special circumstances.
- The student must submit documentation to support the appeal, including why the student failed to make SAP, and what may have changed in the student’s situation that will allow the student to demonstrate meeting SAP requirements at the end of next evaluation. The school may choose to request additional documentation when a particular student circumstance warrants it.