Facility Rentals

Application Process and Policies

Please read the entire Rental Application Agreement, which is a binding contract.

Required Documents

The following items are required for submittal of your application package:

  1. $35 Application fee (check payable to West Valley College)
  2. Rental Application Agreement, completed and signed
  3. Certificate of Liability Insurance
  4. IRS form 501(c)3 for non-profit rates
  5. If numerous dates are requested, please use Excel Spreadsheet template.

Scan and email completed documents to WVC Facility Rentals wvc.adminservicesFREEWEST_VALLEY%20

Next Steps

Once the application document package is received it will be reviewed to determine if West Valley College can meet the requirements of your event. You will be notified of the status of your application and given an estimate of the initial charges.

The initial invoice is our best estimate for the costs of your particular event, including but not limited to: facility rental fees, custodial labor, supervisor labor, grounds labor, equipment, parking and police labor. The initial invoice is not the final invoice. West Valley College reserves the right to invoice the renter if additional services (such as custodial), fees or damages have been incurred.

Upon your email acceptance of the estimated charges, the application will be forwarded to the Vice President of Administrative Services for review and his approval.

Payment must be received 30 days prior to facility use. If there is a final invoice for additional costs incurred it will be sent following your event. Balance is due upon receipt of the Final Invoice.

Athletic Facility Rentals

For Athletic Facility Rentals, please visit the Athletics Website for more information.

Questions for the Athletics Department?

Please contact Natalie Gonzalez-Hansen.


Rental Fees

For Athletic Facility Rentals, please visit the Athletics Website for more information.

FacilityProfit Cost/Hour (3 hour minimum)Non-Profit Cost/Hour (3 hour minimum)
Classroom: capacity less than 50 $150 $100
Classroom: capacity more than 50 $175 $125
Multimedia Classroom $150 $100
Lecture Hall: capacity 85 $225 $150
Multimedia Lecture Hall: capacity 98 $300 $195
Power Distribution Box $50 $50
Additional Power cords $30 $30
On-site Lab technician for Audio/Visual recordings $100 $75
Parking TypeProfit Cost/HourNon-Profit Cost/Hour
Self-Serve Daily Permits – machines in the parking lots $3 per vehicle $3 per vehicle
Bulk/E–Permits (minimum 20 permits) $3 per vehicle $2 per vehicle
Entire Lot (3 hour minimum) $150 per hour $100 per hour
Half Lot (3 hour minimum) $100 per hour $65 per hour
Entire Lot, Entire Day (7:00 AM to 12:00 AM) $600 per day $400 per day
Parking for special event use Per Quote Per Quote
Campus grounds and pathways $50 per hour $35 per hour

Direct Cost – staffing charge: Rates based upon composite rate of employees within job; rates subject to revision.

StaffHourly Rate
(4 hour minimum)
Minimum Staff Fee
Site Supervisor $50 $200
Campus Site Supervisor $64 $256
Custodial Staff $45 $180
Grounds Staff $52 $208
Maintenance $64 $256
Technical Support Staff $70 $280
Audio Visual Technician $75 $300
Parking Services Officer $39 $156
Parking Services Supervisor $65 $260
Police Officer $68 $272
Police Supervisor $105 $420
Lifeguard 1:50 ratio $40 $160

Contact Information

Facility Rentals Office


The office is located in Cilker 102.


Monday – Friday: 8:00 AM – 4:00 PM

Mailing Address

West Valley College
Administrative Services
14000 Fruitvale Ave
Saratoga, CA 95070

Contact Information


Andrae Macapinlac, Management Assistant


(408) 741-2650


Please indicate desired venue in the email subject line.


For Athletic Facility Rentals, please visit the Athletics Website for more information.

Last Updated 11/28/23