Students are required to pay their balance owing or create a payment plan at the time of registration. Students who qualify for an immediate exemption of tuition and fees, such as the Enrollment Fee Grant, should confirm their eligibility prior to registration.
Accounts with a balance owing of $167 or more four weeks prior to the start of priority registration for a future term will have a hold placed on their account restricting them from future term registration.
Students applying for financial aid must have a confirmed award status and maintain their eligibility to ensure a hold for payment is not placed on their account.
If you do not qualify for financial aid, you may qualify for other forms of tuition assistance, such as the Enrollment Fee Grant.
Students will not be dropped from their current coursework due to a balance owing.
Exempt Students
Students in any of the groups below will be exempt from the Drop for Non-Payment process. Exempt students who carry a balance over to future terms, will be prohibited from registering for courses.
- CCPG and FA students
- Community Grant recipients
- Foster Youth
- High School students
- Payment plan students
- Veterans
Students who register after the drop deadline, are enrolled in classes when the term begins, and have not paid fees, will not be dropped for non-payment. Students will incur a financial obligation to the college AND a hold will be placed on their record if payment is not received or they do not drop prior to the refund deadline. Students who do not meet financial obligations in a timely manner will be sent to collections.
Important Notice
Financial Aid Recipients that are determined to be eligible for Federal or State Grants or Loans May NOT be dropped for non-payment. Financial aid students not subject to drop for non-payment receive an email indicating they will not be dropped for non-payment. Those students are responsible for dropping any classes they do not intend to take and verifying the drop by printing the “Student Class Program/Web Schedule” bill. Once the financial aid award has been posted to the students account, students with a fee balance will be able to pay the balance through their Portal account. Students will be notified after the semester begins if they have a balance due. Note: If you do not receive this email, you are still responsible for paying your fees, or you may be dropped for non-payment. Applying for financial aid does not mean that you qualify for or will receive financial aid.
California College Promise Grant recipients (Formerly Board of Governors Fee Waiver-BOGFW)
Students who receive the California College Promise Grant are responsible for paying the College Basic Fees, as the Grant only waives the per-unit enrollment fees. If students do not pay the College Basic Fees (currently $55.00), they may be dropped for non-payment. Verify payment by printing Student Class Program (web schedule bill).
Payment Plan available on April 9, 2025.
| Last Day to Enroll on the 5th or 10th | Last Day to Enroll on the 15th or 25th | Required Down Payment | Number of Payments | Months of Payments |
|---|---|---|---|---|
| April 25 | May 1 | 10% | 5 | May – September |
| May 23 | May 31 | 20% | 4 | June – September |
| June 20 | June 27 | 30% | 3 | July – September |
| July 18 | July 25 | 40% | 2 | August & September |
| August 15 | August 22 | 50% | 1 | September only |
Note: Nelnet payment plan is not available for F1 or M1 visa holders.
Refund Policy
Refunds prior to the add/drop deadline are only processed by request. After the add/drop deadline, refunds are automatically processed once a week by the Finance Office.
Financial Aid Awards through BankMobile Disbursements
West Valley Mission Community College District delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc.
View our institution's third-party servicer contract for refund management.
ATM is located in the Campus Center. For additional information, visit Financial Aid.
Refund for Fees and Tuition
If you are thinking about dropping a class, please note the following process.
Semester-Length Class Refunds
Last day to drop a semester-length class with a refund is within the first two weeks of the class. See Academic Dates and Deadlines for specific dates.
Short Term Class Refunds
Last day to drop a short-term class with a refund is within 10% of total class meetings.
Basic Fee Refunds
- Campus Center Fee: Appeal for exemptions can be made through the Admission Office by the census deadline for the term.
- Web Reg Fee: Non-Refundable
- Representation Fee: Only eligible for exemption at the time of registration through the VTEA survey
- Associated Student Government Fee: Appeal for exemptions can be made through the Admission Office by the census deadline for the term.
- Health Services Fee: Appeal for exemptions can be made through the Admission Office by the census deadline for the term.
Student Responsibility
Accountability and Responsibility
It is the student's responsibility to drop classes by the state-mandated refund deadline to ensure cancellation of fees and to be eligible for a refund.
Failure to attend class meetings does not constitute withdrawal from the class and does NOT exempt a student from the obligation to pay all enrollment and related fees.
Students must print their class schedule to verify all withdrawals. Student class schedules are available on the WVC Portal.
For more information, please contact Admission and Records.
Higher Education Collections Agency
If you have an overdue balance with the college, your account may be turned over to a higher education collections agency. These agencies are not like traditional collections groups as they do not report your status to creditors and therefore, do not affect your credit score. If your account has been turned over to collections, you will need to directly pay your overdue balance with the collections agency.
Collections Agency: ConServe
- Consumer/Borrowers Toll Free: (800) 724-4439
- International Consumers/Borrowers: (888) 352-7534
- Pay Online: www.payconserve.com
- Email: [email protected]
Fees Charts
Summer/Fall 2025
Enrollments Fees
| Fee Type | Amount | Required of | Refunds |
|---|---|---|---|
| Enrollment | $46 per unit (subject to California legislative change) | California residents | Full refunds for drops up through September 8, 2025 for a semester length class.** |
| Tuition for Non-Residents | $358 per unit for Summer (in addition to enrollment fee) $367 per unit for Fall (in addition to enrollment fee) |
All Non-California residents (in addition to enrollment fee) | Full refunds for drops up through September 8, 2025 for a semester length class.** |
| International Students | $406 per unit (in addition to enrollment fee) | Visa holders from another country (in addition to enrollment fee) | Full refunds for drops up through September 8, 2025 for a semester length class.** |
| International Student Application Fee | $100 | International applicants who submit an F-1 application to study at West Valley College | Non-refundable |
| International Student Health Fee | $1,020 | International F1 Students | Non-refundable |
| Course Material Fee | Variable | Certain courses may indicate fee in course notes | Full refunds for drops up through September 8, 2025 for a semester length class.** |
Basic Fees
| Fee Type | Amount | Required of | Refunds |
|---|---|---|---|
| Campus Center Use Fee | $15 for Spring/Fall | All students except high school students and online students who live outside Santa Clara County | Appeal for exemptions can be made through Admissions Office through September 8, 2025. |
| Health Services | $21 Spring/Fall $18 Winter/Summer Health Fee waived for 2024 calendar year. |
All students including high school students | Full refunds for drops up through September 8, 2025 for a semester length class.** Appeal for exemptions can be made through Admissions Office through September 8, 2024. |
| Web Registration Processing Fee | $3 for each term | All students except high school students | Not eligible for exemption. |
| Representational Fee | $2 for each term | All students except high school students | Appeal for exemptions can be made through Admissions Office through September 8, 2025. |
| Associated Student Government (ASG) Fee | $14 Summer $7 Fall |
All students except high school students | Appeal for exemptions can be made through Admissions Office through September 8, 2025. |
Miscellaneous Fees
| Fee Type | Amount | Refunds |
|---|---|---|
| Parking Fees |
$50 Spring/Fall $25 Summer |
The Board of Trustees has approved free semester-length parking permits to all registered students. |
| Transcript Fees | ||
| First 2 printed transcripts (contact admissions; 5 business days) | Free | |
| Electronic (1 – 2 business days) | $6 | |
| Mail (5 business days) | $6 | |
| GE / IGETC (7-10 business days) | $6 | |
| Enrollment Verification | $2 | |
| Duplicate Degree | $10 | |
| Degree/Certificate Cover (Free at Graduation) | $10 | |
| Nelnet Student Payment Plan (participation optional) | $20 |
*The following are considered Basic Fees: Campus Center Use, Health Services, Web Processing, Representational, and Associated Student Government.
** Refund dates vary for short-term classes.
***All fees are subject to change.
Winter/Spring 2025
Enrollments Fees
| Fee Type | Amount | Required of | Refunds |
|---|---|---|---|
| Enrollment | $46 per unit (subject to California legislative change) | California residents | Full refunds for drops up through February 11, 2025 for a semester length class.** |
| Tuition for Non-Residents | $367 per unit (in addition to enrollment fee) | All Non-California residents (in addition to enrollment fee) | Full refunds for drops up through February 11, 2025 for a semester length class.** |
| International Students | $367 per unit (in addition to enrollment fee) | Visa holders from another country (in addition to enrollment fee) | Full refunds for drops up through February 11, 2025 for a semester length class.** |
| International Student Application Fee | $100 | International applicants who submit an F-1 application to study at West Valley College | Non-refundable |
| International Student Health Fee | $900 | International F1 Students | Non-refundable |
| Course Material Fee | Variable | Certain courses may indicate fee in course notes | Full refunds for drops up through February 11, 2024 for a semester length class.** |
Basic Fees
| Fee Type | Amount | Required of | Refunds |
|---|---|---|---|
| Campus Center Use Fee | $15 for full and part-time students. | All students except online students who live outside Santa Clara County. | Appeal for exemptions can be made through Admissions Office through February 11, 2025. |
| Health Services | $21/Spring Semester Health Fee waived for 2023-2024 academic year. |
All students including high school students. | Full refund for drops through February 11, 2025 for a semester length class.** Appeal for exemptions can be made through Admissions Office through February 11, 2025. |
| Web Registration Processing Fee | $3 for each term | All students using web for college transactions. | Not eligible for exemption. |
| Representational Fee | $2 | All students except high school students. | Not eligible for exemption. |
| Associated Student Government (ASG) Fee | $14 | Appeal for exemptions can be made through Admissions Office through February 11, 2025. |
Miscellaneous Fees
| Fee Type | Amount | Refunds |
|---|---|---|
| Parking Fees Fall permits preceding or Spring permits following Winter are valid for Winter intersession. |
$50 Spring/Fall $25 Summer |
The Board of Trustees has temporarily approved free semester-length parking permits to all registered students. Waiver in effect Spring 2024 - Spring 2025. |
| Transcript Fees | ||
| First 2 printed transcripts (contact admissions; 5 business days) | Free | |
| Electronic (1 – 2 business days) | $6 | |
| Mail (5 business days) | $6 | |
| GE / IGETC (7-10 business days) | $6 | |
| Enrollment Verification | $2 | |
| Duplicate Degree | $10 | |
| Degree/Certificate Cover (Free at Graduation) | $10 | |
| Nelnet Student Payment Plan (participation optional) | $20 |
*The following are considered Basic Fees: Campus Center Use, Health Services, Web Processing, Representational, and Associated Student Government.
** Refund dates vary for short-term classes.
***All fees are subject to change.