Commencement and Transfer Ceremony 2019

Date: Wednesday, May 22, 2019

Venue: City National Civic Theater

Address: 135 W San Carlos St, San Jose, CA 95113

See information about public transportation.

Event Schedule

Time Activity
4:30 PM – 5:15 PM Students Check In
5:30 PM Doors Open
6:15 PM Procession of Graduates
6:30 PM Program Begins

Graduation Petition

Petitions for Spring Graduation are due to the Admissions and Records office by 1:00 PM on Thursday, February 14, 2019.

Graduation/Transfer Fair

Student RSVPs, Cap & Gown purchases, and Commencement details will be available during the Grad Fair on Wednesday, April 14 from 9:00 AM to 2:00 PM.

Students participating in the Graduation/Transfer Ceremony will need to complete an RSVP card at Grad Fair. Students may also come to the Student Development Office and ask for the RSVP Card. Parking and other information will be included.


Important Dates

Event Date
Deadline to Petition for AA-T/AS–T Degrees for Spring Graduation Thursday, February 14, 2019
Deadline to Petition to Graduate Thursday, March 7, 2019
Grad/Transfer Fair Wednesday, April 10, 2019
Commencement Ceremony Wednesday, May 22, 2019

Commencement Day Details


Parking will be provided for all Faculty, Staff, and Students. Guests will be able to use street parking, which becomes free at 6:00 PM throughout downtown San Jose. Be sure to check parking restrictions on any given street.

See information about public transportation to the City National Civic Theater.


Professional photography company Grad Images will photograph each student participating in the Commencement Ceremony. Students will receive an email from the photographer approximately 72 hours following the ceremony and can purchase additional pictures directly from the company.

Check In

Participants should arrive to check-in by 4:30 PM wearing their cap and gown. Students will be given their RSVP information card at the check-in stations set-up by last name. Please do not bring any valuables at this time. Students will receive a printed program as you check-in.

Note: Transfer students who have RSVP'd with the Transfer Center will receive a white stole during check-in.

Tassels are worn on the RIGHT SIDE of your cap. Two lines will be formed.

Line Up

Line up begins at 5:15 PM. Once you have checked in and have your information card, please proceed to the line-up area. The order of the line-up is as follows:

  • Transfer Only (Blue dots)
  • Certificate Candidates Only (Green dots)
  • Certificate & Degree candidates (Yellow dots)
  • Degree candidates Only (Red dots)

Transfer Students

Transferring students receiving a degree or certificate should line up and sit based on degree or certificate accomplishments. Students transferring only and not receiving a degree or certificate will be seated in a designated area. In lieu of cap or gown, the desired attire for Transferring students is “dressy casual” (i.e., a black dress or black shirt and slacks).

Processional into the Ceremony

Lines will be led by faculty marshals and staff ushers who will lead students into the ceremony location. Stay in a straight line and find a seat quickly. The two lines will split off once in the ceremony site, so changing seats will not be possible. Students will walk through the faculty/staff tunnel down the center aisle. Upon arrival at appropriate row and seat, students should remain standing until College President Brad Davis asks for everyone to be seated.

Presentation and Announcement of Students

When it is time to walk across the stage, a faculty/staff leader will ask students to exit their row and form a line. A picture will be taken shortly before students proceed up the ramp. Please hand information card to the readers at the bottom of the ramp of the stage. Readers will confirm the pronunciation of the full name. When a student's name is called, he or she proceed up the ramp and collect degree or certificate holder and/or transfer scroll with left hand and shake hands with the dignitaries with the right hand. Students will then have their picture taken with President Brad Davis, proceed down the ramp for another picture, and then be directed to return to their seat.

Recessional Out of the Ceremony and to Celebration

At the conclusion of the ceremony, students will be asked to turn your tassel to the left side. You will be led out of the ceremony down the center aisle by your faculty/staff leader and should keep walking in line until you are outside at the reception celebration. Do not stop. Family and friends will meet students at the reception area immediately following the ceremony.


As part of the Commencement Volunteer Team, you will be asked to attend a luncheon (date and time to be announced) to thank you for your contributions as a volunteer, where we will run through the basic information for volunteering at Commencement.

On Commencement Day, May 25, all Volunteers will be asked to meet at the Center for the Performing Arts for a volunteer walk through at 12:00 PM. Upon finishing the walk through, we will also be treating all volunteers to lunch. After the Ceremony, there will be a Reception for Faculty, Staff, and Volunteers, and we hope you will join us. Please consider volunteering, we appreciate your time and help during this important day for our students.

Volunteer Needs

  • Student Greeters: 10
  • Marshals & Ushers: 8
  • Student Check-In: 8
  • Check-in Faculty & Staff: 4
  • Stroller and Balloon Check-In: 2
  • Hospitality Room Helpers: 2
  • Program Greeters: 6
  • (Dis)Ability Seating: 2

If you are able and willing to volunteer, we would love to have you. Please reply to the Keeping Up With Commencement email to Yalem Lakew: yalem.lakewFREEWEST_VALLEY to sign up to volunteer.

Last Updated 3/19/19